PRESENT: Cllr A Fell (Chair), Cllr M. Cumming, Cllr S Wilson, Cllr R Jopson, Cllr V Bradley,
William Ross, Black Combe runners
116/17: APOLOGIES: Cllr P Rand, Cllr C Lowery, Cllr M Sharp, Cty Cllr K Hitchen, Borough Cllr Scurrah, PCSO Booth
117/17:Exclusions of Press and Public
There were no items that required the exclusion of press or public
118/17Declarations of Interest
There were no declarations of interest.
119/17Minutes of the meeting held on 6 December 2017
The minutes of the meeting held on 6 December 2017 were approved and signed by the Chair.
120/17 Mr Ross, representing Black Combe runners, gave the meeting the details of the annual fell race that was taking place on 10 March 2018. It was expected that there would be approx. 180 runners, a reduction on previous years. He had written to all the affected graziers and farmers informing them of the event.
Cllr Bradley agreed to inform the Village Hall cleaner to come in the Monday after the event to undertake a good clean of the hall.
Mr Ross stated that there would be a donation of around £150 from last year’s event and would like it spent on play area projects. The council agreed and thanked him for the donation.
121/17Police Liaison Report
A report had been received and had been previously circulated.
122/17PROGRESS REPORTS
122/17.1 Silecroft Tennis Courts
Cllr Sharp had sent a report via the Clerk. He had treated the tennis court with moss killer and suggested that line painting be delayed until April to allow it to work. This was agreed upon. Clerk to contact Playdale.
Cllr Bradley reported that the Tesco Bags for Life form had been completed and confirmation had been received that the balance of the money would be paid.
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123/17Public Participation Session
No public present.
124/17County Councilor and Borough Councilor Report
Cty Cllr Hitchen had left a verbal report with the Clerk.
There was a 10% reduction in the amount of monies ( now £1.8m) available for road repairs within Copeland.
126/17: Applications for Development
126/17.1 To examine applications for development and submit observations to the Planning Authority
None received
126/17.2 To ratify the observations submitted by the Clerk under devolved
7/2017/4095 Adjacent to the Boathouse, Silecroft
Alterations to access the boathouse, installing fencing, replace road surface, install amphibian and reptile exclusion fencing
The Council after a site meeting had placed an objection into this application
126/17.3 To note the decisions of the statutory planning authority with regards to recent applications:
7/2015/4040 Demolition of existing garage and flat and replacement with 10 dwellings.
Valley End Service Station, Silecroft, Millom,
Approved with Conditions
127/17: FINANCIAL RECORDS
127/17.1 The following payments were approved:
Zurich Municipal Insurance renewal £1169.23
Copeland BC Grass cutting – Kirksanton Village Green £ 601.20
Express Computers Google drive setup and data files trans £ 30.00
J Hillier Toilet cleaning December & January £ 408
To note that the following payments were made under Financial Standing Orders
Waterplus Water bill for toilets £ 108.45
Thomas Graham Toilet supplies £ 32.59
127/17.2 To note the receipt of payments
Black Combe (Whicham) CIC Land Lease £ 75.00
Black Combe (Whicham) CIC Water payment£ 4.85
Electricity Northwest Wayleave £ 23.98
The Clerk reported that after 3 requests she was still awaiting a meter reading for the café to invoice for the last water bill. In the absence of the meter
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Minutes 7/2/18
reading the Council resolved to invoice the café owner for £48.45 as an estimate towards the water charge.
127/17.3 To receive and note the bank reconciliation statement
None received
127/17.4 To consider the Budget Comparison Report as at 31 January 2018 and determine action need to address deviations from the budget.
None required
127/17.5 External Auditors
The Clerk reported that the new external auditors to be PKF Littlejohn LLP
127/17.6 Transparency Fund
The Clerk reported that a claim has been submitted to the Transparency Fund for £783.18 and this was approved by the Council
128/17PARISH MATTERS
128/17.1 Silecroft Beach Front and Toilets
The Clerk had obtained one estimation for the cost of refurbishing the current toilet block and the addition of a disabled toilet. Notices to be put up inviting tenders to undertake the work. The cleaner had notified the Clerk by email that toilet roll had been set on fire in the ladies sometime in December. No damage sustained other than smoke damage.
128/17.2 Toilet Cleaning Contract
A draft cleaning job description was presented to the Council. It was agreed further modifications to it were required. The Clerk to make alterations and circulate to the Council.
128/17.3 Car park issues
The Clerk reported that Ghyll Scaur quarry had been contacted re more stone. Clerk to chase.
Cllr Fell to contact Milburn’s to ascertain cost of scraping the car park with a digger to fill in potholes.
128/17.4 Pop-up Cafe
Cllr Cumming reported that plans were expected to be submitted by middle of March for the existing café. A questionnaire was to be circulated obtaining views. The CIC were looking at a 5 year plan.
128/17.5 Donation Box – Silecroft car park
In the absence of Cllr Rand, this was deferred to the next meeting
128/17.6 Wi-fi in village Halls
Kirksanton Village Hall had sent a request to support funding to install wi-fi in the village hall. After discussion it was agreed to investigate the cost of installing wi-fi in both village halls.
128/17.7 Retention of Documents Policy
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The Clerk presented a proposed Retention of Documents policy to the Council. It was resolved to accept the document as it stood, proposed by Cllr Fell, seconded by Cllr Cumming
128/17.8 New Data Protection Legislation
The Clerk informed the Council of some of the changes and that she is attending a course on 8 March 2018, when more information should be available.
129/17Reports from outside bodies
Cllr Sharpe had attended the joint meeting held by Millom town Council on road traffic issues. In his absence, a report on the meeting to be held at the next meeting
130/17CORRESPONDENCE All correspondence had been circulated to councilors. The following had not been circulated.
• An email had been received asking that all churches be involved in the nation’s tribute to the end of World War 1. Cllr Wilson to bring to their attention
130/17Councilor Matters
• The Clerk reported that the clasp on the notice board at Silecroft Village Hall was difficult to move. Cllr Fell to investigate
• Cllr Cumming reported that work was in progress at Kirksanton Village Hall
• Cllr Cumming reported that there were now large potholes on the Kirksanton village green track.
•
131/17DATE OF NEXT 6EETING – to confirm the next meeting will be Wednesday 7th March 2018 at 7.30pm in Silecroft Village Hall
There being no further business the meeting closed at 21.31
Signed………………………………………………… Dated………………………………………
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