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WHICHAM PARISH COUNCIL
DRAFT MINUTES OF THE TELEPHONE CONFERENCE CALL
MEETING OF THE PARISH COUNCIL
HELD ON WEDNESDAY 22 APRIL 2020 COMMENCING AT 07.30PM
PRESENT: Cllr A Fell(Chair), Cllr M. Cumming, Cllr S Wilson, Cllr S Millar Cllr P Rand,
Cllr R Jopson
143/19: APOLOGIES,
144/19 The Clerk stated that under the changes in recent legislation that the meeting was
compliant with all new recommendations and that all resolutions were binding.
Provision had been made for Press and Public to attend the meeting.
None
None
The minutes of the meeting held on 11th March 2020 were approved Proposed by Cllr
Fell, Seconded by Cllr Cumming. The Clerk stated that all approved minutes would
be signed by the Chair at the first meeting held face to face.
A report had been previously circulated.
149/19.1 Defibrillator
This project is on hold until the end of the lockdown.
None present
None received
152/19.1 To examine applications for development and submit observations to the
Planning Authority
7/2020/4031 Silecroft Beach Car Park, Silecroft
Construction of a new café including public toilets and changing places facility
The Council resolved to support this application
The Clerk reported that she was still awaiting the agreement from CBC. The Clerk
was instructed to write to Mr Boyce, Cllr K Hitchen, Cllr G McGrath and Mr E Barker
requesting that the contract be expedited.
152/19.2 To ratify the observations submitted by the Clerk under devolved
None
152/19.3 To note the decisions of the statutory planning authority with regards to
recent applications:
Minutes 22/4/2020
32
7/2020/4029 Monk Foss Farm, Whitbeck
Dry cow shed; 1 bay extension to dairy
Prior Approval not required
153/19.1 To approve the following payments made under Financial Standing Orders:
Toilet Cleaning March £142.00
Keith Brown Electrical Electricity supply for defib £144.00
153/19.2 To note the receipt of payment
Beach donation boxes £38.84
Church car park donation box £41.12
153/19.3 To receive and note the bank reconciliation statement
The Clerk reported that the yearend statements would be audited by the internal
auditor. It was Proposed by Cllr Fell and Seconded by Cllr Rand and RESOLVED
that £10000 be transferred from the current account into the deposit account.
153/19.4 To consider the Budget Comparison Report as at 31 March 2020 and
determine action need to address deviations from the budget. The Clerk gave a brief
breakdown of the year end budget and reported that there was an overspend of
£3431.84 due to the refurbishment of the toilets. Income was £1224.95 above
expected. The monies from the overspend were taken from reserves.
It was resolved that a note would be put on the website explaining the increase in the
precept and what the monies were allocated to.
153/19.5 To approve the Annual Risk Register and Risk Assessment
The Clerk had previously circulated the document. Proposed by Cllr Fell and
Seconded by Cllr Cumming and resolved to accept the Annual Risk Register and
Risk Assessment.
153/19.6 To approve the Schedule of Assets
The Clerk had previously circulated the document. It was Proposed by Cllr Fell and
Seconded by Cllr Rand and resolved to accept the Schedule of Assets
153/19.7 To approve the Annual Governance Statement
The Clerk had previously circulated the document. It was proposed by Cllr Fell and
Seconded by Cllr Wilson and resolved that the council complied with each section of
the Governance Statement and that the Chair was approved to sign the document.
154/19.1 Trees on Parish Land
Poor weather conditions have hampered the remedial works. This is now been
suspended until the autumn.
154/19.2 Review of Community Plan
Cllr Cumming reported that the questionnaire had been revamped and was ready to
distribute. The project is deferred and the survey will be distributed in the Autumn.
154/19.3 Church car park
Cllr Fell to locate a contractor
154/19.4 Play areas Inspection report
Repairs at a standstill. The Clerk to obtain a price for refencing Silecroft play area.
154/19.5 VE Day
All events have been cancelled/
154/19,6 Footway Lighting
Lighting survey still to be undertaken
Minutes 22/4/2020
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None
All correspondence had been circulated to councilors. The
following had not been circulated.
The date of the next meeting will be 3rd June 2020
There being no further business the meeting closed at 20.24
Signed………………………………………………… Dated………………………………………