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HELD ON WEDNESDAY 3 JUNE 2020 COMMENCING AT 07.30PM
PRESENT: Cllr A Fell (Chair), Cllr M. Cumming, Cllr S Wilson, Cllr S Millar Cllr P Rand,
Cllr R Jopson and Cllr M Sharpe
1/20: APOLOGIES, None
2/20 Exclusions of Press and Public
None
3/20 Declarations of Interest
None
4/20 Minutes of the meeting held on 22nd April 2020
The minutes of the meeting held on 22nd April 2020 were approved Proposed by Cllr
Cumming, Seconded by Cllr Millar. The Clerk stated that all approved minutes would
be signed by the Chair at the first meeting held face to face.
5/20 Police Liaison Report
A report had been previously circulated.
6/20 PROGRESS REPORTS
None
7/20 Public Participation Session
None present
8/20 County Councilor and Borough Councilor Report
None received
9/20 Applications for Development
9/20.1 To examine applications for development and submit observations to the
Planning Authority
7/2020/4043 2 Summerhill Cottages, Whitbeck,
Single storey extension to the side and part of the front of the dwelling. This will
replace and extend an existing conservatory.
The Council resolved to support this application
9/20.2 To ratify the observations submitted by the Clerk under devolved
None
9/20.3 To note the decisions of the statutory planning authority with regards to recent
applications:
7/2020/4024 Parsonage Farm, Silecroft
Erect roof over cattle feeding area
Approved with Conditions
10/20 FINANCIAL RECORDS
10/20.1 To approve the following payments made under Financial Standing Orders:
Black Combe PCC Grass cutting April £ 75.00
Waterplus water toilets £151.57
Minutes 3/6//2020
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CALC Subscription renewal £134.89
Toilet Cleaning April £172.00
To approve the following payments:
L Cooper Clerks Salary and expenses £569.38
HMRC PAYE £121.00
J Hillier Toilet Cleaning May £172.00
V Falconer Internal Audit fee £ 70.00
Whicham PCC Grass cutting May £ 75.00
L Hillier Replacement chq for lost chq £172.00
Thomas Graham Ltd Toilet supplies £ 17.54
Duddon Contractors Unblocking sewer £ 90.00
Thomas Graham Toilet supplies £ 40.58
For information only
Copeland B C Non domestic rates £0.00
Payments proposed by Cllr Cumming, Seconded by Cllr Rand
10/20.2 To note the receipt of payment
Annual precept £19250.00
10/20.3 To receive and note the bank reconciliation statement
The Clerk reported that the bank statement had been audited by the Internal Auditor
and signed as correct.
10/20.4 To consider the Budget Comparison Report as at 31 May 2020
No actions required
10/20.5 To receive and note the accounts for the year ending 31 March 2020
have been submitted and approved by the internal auditor and that they are a
true and correct record.
The Clerk had previously circulated the document. Proposed by Cllr Rand and
Seconded by Cllr Jopson and resolved to accept the Annual Approved Accounts
10/20.6 To determine that the Parish Council has met the qualifying criteria to
certify them as exempt from a limited assurance review.
The Clerk had previously circulated the document for the councillors’ attention. It
was Proposed by Cllr Sharpe and Seconded by Cllr Rand and resolved that the
council met all the qualifying criteria to submit an exemption from a limited assurance
review.
10/20.7 VAT Return
The Clerk reported that she had submitted a VAT claim for the sum of £1232.24
11/20 PARISH MATTERS
11/20.1 Silecroft Beach car park and toilets
Discussion took place regarding the re-opening of the toilets. It was resolved that
cleaning materials and PPE be sourced in readiness, but the toilets would remain
closed to the public until further guidance has been received on how to open them
safely. The Clerk to write to Millom Town Council for their position on their public
toilets and also to the LDNP.
Proposed by Cllr Rand, Seconded by Cllr Wilson
It was resolved that a large sign be procured for the car park to be located at the
entrance.
Proposed by Cllr Sharpe, Seconded by Cllr Millar
Minutes 3/6//2020
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11/20.2 Silecroft Beach Café
a) Proposed New cafe
A revised agreement had been received from Copeland BC. Some concerns were
raised of parts of the agreement. The Clerk was instructed to write back seeking
clarification of concerns raised in the meeting.
b) Pop-up café
The Council were disappointed that the café had re-opened against the express
wishes of the Council and the community consulted. The risk assessment received
was not fit for purpose and did not address core issues.
The Clerk was asked to produce a questionnaire risk assessment for the café owner
to complete.
c) Rubbish
It was reported that the manager of the caravan park had been collecting rubbish
daily and disposing of it safely. The Clerk to send a letter of thanks to the owner.
11/20.2 Review of Community Plan
Cllr Cumming reported that the questionnaire had been revamped and was ready to
distribute. The project is deferred and the survey will be distributed in the autumn.
11/20.3 Church car park
Cllr Fell to locate a contractor and obtain a quotation for the drain and to tarmac the
entrance to the car park.
11/20.4 Play areas Inspection report
It was agreed to keep the tennis courts closed.
12/20 Reports from outside bodies
None
13/20 CORRESPONDENCE All correspondence had been circulated to councilors. The
following had not been circulated.
A letter had been received from Breaking Strain Events seeking permission for an
event planned for 20/21 March 2021 to pass through Silecroft beach front.
14/19 Councilor Matters
Cllr Rand stated that he had noted 2 vehicles parked on Kirksanton Village
Green. Cllr Cumming reported that this had been temporary whilst some work
had been undertaken on a dwelling located on the green.
Cllr Rand stated that the surrounding edge of the war memorial had weeds and
was untidy. Cllr Fell to spray with Round-up to kill the weeds. Clerk to check if
bulbs were purchased at the time of the installation of new edging.
158/19 DATE OF NEXT MEETING – The date of the next meeting will be 1st July 2020
There being no further business the meeting closed at 21.26
Signed………………………………………………… Dated………………………………………