HELD ON WEDNESDAY 3 JULY 2019 IN
SILECROFT VILLAGE HALL COMMENCING AT 07.30PM
PRESENT: Cllr A Fell (Chair), Cllr S Wilson, Cllr S Millar, Cllr M. Cumming, Cllr P Rand,
Cty Cllr K Hitchen
Borough Cllr G McGrath
5 members of the public
38/19: APOLOGIES: Cllr M Sharp, Cllr C Lowery, Cllr R Jopson, PCSO Booth
39/19 : Exclusions of Press and Public
There were no items that required the exclusion of press or public
40/19 Declarations of Interest
None
41/19 Minutes of the meeting held on 5 June 2019
The minutes of the meeting held on 5 June 2019 were approved and signed by the
Chair.
42/19 Police Liaison Report
A report had been received and circulated. Concerns were raised regarding the
number of opportunist burglaries that were being undertaken within close proximity to
the parish.
43/19 PROGRESS REPORTS
43/19.1 ROSPA report on play areas –update on actions required
Kirksanton – Cllr Jopson had sent a written report that the new gates would be in
place by the end of July
43/19.2 Donation box – Silecroft beach front
Cllr Rand reported that the donation boxes were now in place with temporary signs
on. Cllr Rand to circulate the wording for feedback from the Council before
agreement is reached as to the permanent signs. Clerk to put in place a procedure
for the collection and safe keeping of donations received. Cllr Rand reported that so
far £29.51 had been received in donations.
The Council wished to thank Cllr Sharp for his work in constructing and installing the
boxes.
44/19 Public Participation Session
Members of Silecroft Village Hall committee presented plans to the Council for
modifications to the building that would ensure its future as a venue. The Council as
Trustees agreed the plans which are to be submitted by the architect on behalf of the
council for planning consent. It was suggested that the VH committee contact the
Copeland Community Fund to discuss the plans and possibly access some funding.
A member of the CIC asked that procedures be put in place to allow the bank
transfer of monies to the Parish Council. This to be placed on the Agenda for the
next meeting.
A member of the CIC stated that there had been a request received from the
Economic Development Officer of Copeland Borough Council that an urgent meeting
be arranged between the Parish Council (excluding the Clerk) and the CIC as there
were some concerns regarding the viability of the proposed new café build. Borough
Cllr McGrath agreed to contact the Economic Development Officer to ascertain the
extent of their concerns and to feedback to the PC and the CIC.
Members of the public then left the meeting.
45/19 County Councilor and Borough Councilor Report
County Councilor report – Cllr Hitchen reported that the meeting had taken place
regarding the proposed footpath to the beach and CCC Highways were currently
investigating options and costs
Cllr Hitchen was thanked for his report and left the meeting.
Borough Councilor report – Cllr McGrath reported that there had been proposed
major changes to CBC planning constitution which would have effectively prevented
Councillors from fulfilling their roll on the planning panel. This was in abeyance at the
moment.
46/19 Applications for Development
46/19.1 To examine applications for development and submit observations to the
Planning Authority
None
46/19.2 To ratify the observations submitted by the Clerk under devolved
4/19/2191 Outline application for two detached residential dwellings & the
formalization of current agricultural access to facilitate the development
Field at Raceside (adjacent to Elm close) Kirksanton
A sub group of the council attended an onsite meeting and agreed to support the
application but asked that the development be in line with other properties within the
area and met local affordable housing needs.
46/19.3 To note the decisions of the statutory planning authority with regards to
recent applications:
7/2019/4048 Gutterby Farm, Whitbeck
Covered manure store
Prior Approval Not Required (NOI) Notification of Intention (Agricultural, Q6g)
47/19 FINANCIAL RECORDS
47/19.1 The following payments were approved:
Whitbeck PCC Grass cutting May & June £140.00
Copeland BC Election Costs £ 80.00
Lowther Estates Tree Survey £540.00
J Hillier Toilet Cleaning – June £204.00
Milburn & Son Hedge cutting 2017 & 2018 £ 96.00
Calc Good Councillor course £170.00
47/19.2 To note the receipt of payments
CIC Land Lease 2019/20 £540.00
47/19.3 To receive and note the bank reconciliation statement
None Received
47/19.4 To consider the Budget Comparison Report as at 30 June 2019 and
determine action need to address deviations from the budget.
None required
48/19 PARISH MATTERS
48/19.1 Feedback from meeting between Parish Council, Copeland Borough
Council and CIC re proposed new café.
Discussion took place re the matters raised within the Public Participation session
(44/19). Due to the complexity of the decisions to be made, it was proposed by Cllr
Fell and Seconded by Cllr Wilson that an extra-ordinary meeting be held on 9 July
2019 to discuss and undertake actions required.
48/19.2 Silecroft Beach Front toilets
The Clerk reported that she had not received any update on the appeal.
48/19.3 Silecroft Car park
The Clerk reported that she had been in contact with the quarry and had received a
quotation of £12.50 per tonne+ vat delivered. It was resolved to order one articulated
lorry load (approx. 29 tonnes) to enable the car park to be maintained.
Complaints had been received about an organized kite battle which took place on
Silecroft beach on 23 June 2019. Cllr Rand had approached one of the organizers
and asked them to move further north up the beach away from visitors, dog walkers
and horse riders. Further investigation by Cllr Rand has found that there are
restrictions on the height that kites can be flown and that this type of activity has
been banned from some public areas as being deemed too dangerous. There were
concerns with regards to public safety. The Clerk to contact Copeland Borough
Council and Lake District National Park for guidance on how to prevent this activity
taking place in the future.
48/19.4 Trees on Parish Land
Deferred to next meeting.
48/19.5 Review of Community Plan
Deferred to next meeting.
48/19.6 Church car park
Deferred to next meeting.
48/19.6 Weekly Play area inspections
Deferred to next meeting.
48/19.7 Councillor Training
Cllr Wilson stated that she had attended and found it of interest and use. The Clerk
asked Cllr Cumming to chase up the invoice for the hire of the hall so that costs could
be ascertained and reclaimed from other Councils attending.
48/19.10 Defibs and First Responders
Deferred to next meeting
49/19 Reports from outside bodies
Cllr Rand stated that he was available to attend the 3 tier meeting.
50/19 CORRESPONDENCE All correspondence had been circulated to councilors. The
following had not been circulated.
• Review of polling Districts and polling places. After discussion it was resolved
that the recommendation of combining the 2 polling districts within Whicham be
approved and that the polling station be located at Silecroft.
51/19 Councilor Matters
• Cllr Millar reported that the light at The Nook, Silecroft was not working. She is to
report it on the HiMs system.
52/19 DATE OF NEXT MEETING – to confirm the next meeting will be Wednesday 4th
September 2019 commencing at 7.30pm in Krksanton Village Hall.
There being no further business the meeting closed at 22.05
Signed………………………………………………… Dated………………………………………