HELD ON WEDNESDAY 5 JUNE 2019 IN
KIRKSTANTON VILLAGE HALL COMMENCING AT 07.30PM
PRESENT: Cllr A Fell (Chair), Cllr S Wilson, Cllr M Sharp, Cllr M. Cumming, Cllr P Rand,
Cllr C Lowery, Cllr R Jopson
Cty Cllr K Hitchen
Borough Cllr G McGrath
24/19: APOLOGIES:, Cllr S Millar, PCSO Booth
25/19 : Exclusions of Press and Public
There were no items that required the exclusion of press or public
26/19 Declarations of Interest
Cllr Fell declared an interest in Planning Application 4/19/2191
27/19 Minutes of the meeting held on 15 May 2019
The minutes of the meeting held on 15 May 2019 were approved and signed by the
Chair.
28/19 Police Liaison Report
A report had been received and circulated. No comments required.
29/19 PROGRESS REPORTS
29/19.1 ROSPA report on play areas –update on actions required
Kirksanton – it was resolved that the gate would be split into two and hung. Cllr
Jopson to arrange for the work to be carried out. It was noted that the bench which is
not part of the play area requires some maintenance. To be investigated whether
replacement wooden slats could be installed. Cllr Jopson to contact a contractor.
Silecroft – Cllr Jopson stated that she would chase Playdale regarding the cost of
replacing the fencing.
29/19.2 Donation box – Silecroft beach front
Cllr Sharp reported that he had made two and they were ready to install. It was
agreed to put one each end of the car park. Cllrs Rand and Sharp to arrange
installation. Cllr Cumming agreed to consider the wording of the notice to be placed
on the boxes.
30/19 Public Participation Session
None
31/19 County Councilor and Borough Councilor Report
County Councilor report – Cllr Hitchen stated that he cannot comment on anything
relating to the Copeland Community Fund as he chairs that meeting.
Footpath to beach – Cllr Hitchen suggested a daytime meeting with representatives
of the Parish Council, CCC Highways and himself to discuss the options. A meeting
has been arranged for 11 June 2019 at approx. 12.30pm. Cllrs Rand, Fell, Sharp,
Cumming and Lowery stated that they would be able to attend. Cllr Hitchen stressed
that work would not be able to be undertaken during 2019 through lack of funding,
but could be put into the schedule for the next financial year.
Cllr Sharp enquired whether funding could be obtained from other sources for the
project and be undertaken by independent contractors. Cllr Hitchen responded that
any works carried out must meet CCC standards if the Parish Council wished the
county to take responsibility for its maintenance.
Cllr Hitchen was thanked for his report and left the meeting.
Borough Councilor report – Cllr McGrath reported that he had now attended the 3
weeks induction for new councilors. That the new ward covered approximately a
third of the Copeland area.
Ravenglass at the moment did not have a Parish Council and efforts were being
made to redress the situation.
There is to be a D Day service at the newly renovated war memorial in Millom on
Thursday 6 June 2019.
32/19 Applications for Development
32/19.1 To examine applications for development and submit observations to the
Planning Authority
4/19/2191 Outline planning permission for the erection of four detached dwellings
(all matters reserved)
Valley End Farm Buildings, Silecroft
The Council resolved to support the application
32/19.2 To ratify the observations submitted by the Clerk under devolved
None Undertaken
32/19.3 To note the decisions of the statutory planning authority with regards to
recent applications:
7/2019/4027 Conversion of agricultural building to farm shop, cafe and camper’s
day room Cumbria Heavy Horse Baystone Bank Farm, Whicham,
Prior Approval Not Required (NOI) Notice of Intention (Change of Use, Q6g)
32/19 FINANCIAL RECORDS
32/19.1 The following payments were approved:
Whitbeck PCC Grass cutting April £ 70.00
CALC Annual Subscription £147.50
L Cooper Clerks Salary and expenses £548.15
HMRC PAYE £113.20
Thomas Graham Cleaning Materials £ 49.70
J Hillier Toilet Cleaning – May £240.00
32/19.2 To note the receipt of payments
None
32/19.3 To receive and note the bank reconciliation statement
None Received
32/19.4 To consider the Budget Comparison Report as at 31 May 2019 and
determine action need to address deviations from the budget.
None required
33/19 PARISH MATTERS
33/19.1 Silecroft Beach Front toilets
The Clerk reported that she had been in contact with Copeland Community Fund and
that they were awaiting a review of the application in light of the additional
information supplied.
33/19.2 Silecroft Car park
The Clerk reported that she had found a supplier of road planings at £240 per wagon
load. The Clerk was asked to pursue the quarry waste route first.
Discussion took place regarding camper vans parking overnight. Cllr Rand reported
that he had received verbal abuse from one owner of a camper van when he was
asked to leave. It was noted that camper vans had been observed filling their
onboard water tanks from the toilets and depositing their toilet waste in the septic
tank, thereby compromising its functionality.
Cllr Rand to enquire with the caravan site as to when they will be re-opening their
overnight facilities.
33/19.3 Trees on Parish Land
The Clerk reported that a response had been received from Lowther Estates that the
survey had been undertaken, that no trees required immediate attention and that a
report would be submitted.
33/19.4 Review of Community Plan
Cllr Cumming reported that a questionnaire was being developed and would be
ready in the next few weeks.
33/19.5 Church car park
Cllr Fell stated that he had not yet had a look at the problem.
33/19.6 Weekly Play area inspections
Cllr Cumming stated that she was still struggling to find a volunteer. Cllr Jopson to
chase up fencing for Silecroft.
33/19.7 Grit Bins
The Clerk is still pursuing
33/19.8 Councilor Training
Councilor training had been arranged for 12 June 2019 at Kirksanton Village Hall
commencing at 6pm Cllrs Jopson, Cumming and Wilson to attend.
33/19.9 Soakaway from septic tank – King Billy/The Croft
The Clerk reported that an email had been received stating that a contractor has
been instructed to install a new septic tank and soakaway. A date to be confirmed.
33/19.10 Defibs and First Responders
The Clerk was asked to pursue this.
34/19 Reports from outside bodies
Cllr Wilson reported that she had attended the Village Hall Committee meeting and
there were plans being drawn up to extend the hall. The VH committee were seeking
support from the Parish Council. The Clerk to check who owns the Village Hall.
35/19 CORRESPONDENCE All correspondence had been circulated to councilors. The
following had not been circulated.
36/19 Councilor Matters
37/19 DATE OF NEXT MEETING – to confirm the next meeting will be Wednesday 3rd July
2019 commencing at 7.30pm in Silecroft Village Hall.
There being no further business the meeting closed at 21.20
Signed………………………………………………… Dated………………………………………