PRESENT: Cllr S Wilson., Cllr C Lowery, Cllr R Jopson, Cllr A Fell (Chair), Cllr M Sharp,
Cllr M. Cumming, Cllr V Bradley,
County Cllr K Hitchen
Borough Cllr G Scurrah
J Hillier,
54/17: APOLOGIES: Cllr P Rand
55/17: Silecroft toilets
Before the start of the meeting Mr Hillier, the current cleaner of the toilets gave
an update on the condition of the toilets.
A stabilizing solution had been placed on the walls to prevent crumbling. There
may be dry rot in the walls. The internal walls had been repainted.
There had been vandalism to a toilet seat in the Ladies. Mr Hillier was asked to
report this and any other acts of vandalism to the police.
There was pipework that appeared to be surplus to requirements that would
require removing.
The pipework required re-lagging.
Wastepipe from the sinks required new brackets.
Woodwork around door frames was rotting and required replacing.
Internal woodwork required painting.
Mr Hillier reported that he had no set time for cleaning the toilets but went
when it fitted in with his other commitments. In heavy periods of usage it
would be better if he went more than once in a day.
He has managed to get some free toilet roll holders from the supplier and will
be fitting these.
Mr Hillier was thanked for his report and left the meeting.
56/17: Exclusions of Press and Public
Item 11.6 HR issues on the Agenda would require the exclusion of press and
public
57/17 Declarations of Interest
There were no declarations of interest
58/17 Minutes of the meeting held on 5 July 2017
The minutes of the meeting held on 5 July 2017 were approved and signed by
the Chair.
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Minutes 6/9/17
59/17 Police Liaison Report
A report had been received from PCSO Booth and circulated to the Councilors
prior to the meeting. There was nothing of significance to report.
60/17 PROGRESS REPORTS
60/17.1 Benches
Cllr Sharp reported that the benches were now in situ. Cllr Rand had emailed to
say that a resident was offering to pay for the replacement of the seat located at
Hartrees. It was resolved to accept the offer and the Clerk to order a
replacement seat.
61/17 Public Participation Session
No public present.
62/17 County Councilor and Borough Councilor Report
Cty Cllr Hitchen stated that he had nothing new to report.
Borough Cllr Scurrah had nothing to report.
When questioned about the lack of white lining on the Whicham Valley road, Cty
Cllr Hitchen stated that he was trying to find out when the contractors were
next due in to undertake works. He also stated that County Highways was
investigating the purchase of a white lining machine.
63/17: Applications for Development
63/17.1 To examine applications for development and submit
observations to the Planning Authority
No applications had been received
63/17.2 To ratify the observations submitted by the Clerk under devolved
powers since the last meeting.
None undertaken
63/17.3 To note the decisions of the statutory planning authority with
regards to recent applications
None received
64/17: FINANCIAL RECORDS
64/17.1 The following payments were approved:
St Marys Church – grass cutting July/Aug £ 140.00
CALC Part payment for course £ 25.00
ROSPAAnnual Playground inspection £ 159.60
L Cooper Clerk’s Salary and expenses £ 422.50
HMRC PAYE £ 84.40
Millom without PC TRANSFER of monies incorrectly recd £ 500.00
BDO LLP External Auditor fee £ 360.00
J Hillier Toilet cleaning & fuel cost Aug 2017 £ 292.00
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Minutes 6/9/17
Playdale Deposit for Silecroft tennis courts £6746.16
For information only and paid per Standing Orders
Thomas Graham Toilet supplies £ 33.14
James Hillier Toilet cleaning July £ 186.00
64/17.2 To note the receipt of payments
Groundwork UK grant for Silecroft tennis courts £3750.00
VAT return 2016/17 £ 752.92
64/17.3 To receive and note the bank reconciliation statement to 4 August 2017
This was checked and signed by Cllr Bradley
64/17.4 To consider the Budget Comparison Report as at 31 August 2017 and
determine action need to address deviations from the budget.
The following amendments were made to the budget:
EXPENDITURE
a) Insurance in light of the recent quotation for including the toilet block at
Silecroft on the insurance policy to be raised from £950 to £1300 difference
to be taken from additional income received on VAT CLAIM
b) External Auditors fee increase from £200 to £360 unexpected additional fee
cost
c) Play area maintenance increase budget from £200 to £134942 to include
purchase of new equipment for Silecroft tennis courts. Monies to be taken
from grant monies received from Groundwork UK (Tesco Bags for Life)
£5000 and Council reserves.
d) Silecroft beach toilets – water increase budget from £0 to £576 monies to be
transferred from Silecroft beach toiles – rates which will be reduced to £0
INCOME
e) Donation Tesco bags for life increase from £0 to £5000 – grant applied for
and received to upgrade Silecroft tennis courts
f) VAT reclaim increase from £430 to £752.92
64/17.5 External Audit report
The Clerk reported that this had now been received back, approved and there
were no comments made. The Council accepted the report.
65/17 PARISH MATTERS
65/17.1 Silecroft Beach Front and Toilets
The Clerk reported that documents had been received from Copeland for the
transfer of the toilets to Whicham Parish Council. The Council resolved to ask
Pam Thomas at Bleasdales Solicitors to act on behalf of the Parish Council.
2 complaints had been received regarding the cleanliness of the toilets.
It was resolved to put up laminated notices in the toilets stating that the toilets
were cleaned daily.
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It was noted that motorhomes were using the beach front car park for
overnight parking. A sign to be placed at the entrance to the car park stating
“NO OVERNIGHT PARKING”
It was suggested that a donation box be place near the entrance to the car park
for parking donations. JB Fabrications to be contacted to make a suitable box
and then it to be set into a cairn.
It was noted that the car park required resurfacing. Cllrs Fell and Sharp to fill in
the portholes.
65/17.2 Silecroft Play area phase 2
Cllr Bradley reported that the order was in and we were awaiting a date for
installation. Cllr Fell to obtain quotes for the re-rendering of the wall which is
hoped will be in place before work commences.
A clean up had been undertaken of the area.
65/17.3 Silecroft Pop-up cafe
Cllr Cummings who is the Parish Council’s representative on the CIC reported
that she had received no information regarding this project.
It was unclear if a fat trap and a water meter had been installed as per the
agreement.
The Clerk to inform the CIC that the toilets would be closed down at the end of
October for the winter.
65/17.4 Common Land
The Clerk reported about the course she had attended on Common Land,
Village Greens and rights of Way. A number of issues had been raised that may
require the attention of the Parish Council. The Clerk to contact the Cumbria
Commons register for a list of all common land in the Parish.
65/17.5 LDNP Management Plan 2015 -20
It was noted and no comments were made
65/17.6 HR issues
It was agreed to set the date of the Clerk’s appraisal to 12noon on Monday 25th
September 2017. Cllrs Fell and Lowery to undertake the appraisal.
66/17 Reports from outside bodies
None
67/17 CORRESPONDENCE All correspondence had been circulated to councilors and
there were no items for discussion.
None
68/17 Councilor Matters
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69/17 DATE OF NEXT 6EETING – to confirm the next meeting will be Wednesday 4th
October 2017 at 7.30pm in Silecroft Village Hall
There being no further business the meeting closed at 22.00
Signed………………………………………………… Dated………………………………………
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