HELD ON WEDNESDAY 6 NOVEMBER 2019 IN
KIRKSANTON VILLAGE HALL COMMENCING AT 07.30PM
PRESENT: Cllr A Fell (Chair), Cllr S Millar, Cllr M. Cumming, Cllr S Wilson, Cllr M Sharp,
Cty Cllr K Hitchen
83/19: APOLOGIES: Cllr C Lowery, Cllr P Rand, Cllr R Jopson
84/19 : Exclusions of Press and Public
Agenda item 12.9 would require the exclusion of press or public
85/19 Declarations of Interest
None
86/19 Minutes of the meeting held on 2nd October 2019
The minutes of the meeting held on 2nd October 2019 were approved and signed by
the Chair.
87/19 Police Liaison Report
This had been previously circulated. The public to be encouraged to report all
incidents that are non-urgent on 101.
88/19 PROGRESS REPORTS
88/19.1 Defibrillator
The Clerk reported that a Kirksanton Village Hall had agreed for it to be located on
the outside and had received a quotation from an electrician for the installation of
£120 plus vat. Cllr Sharp to obtain another quotation.
89/19 Public Participation Session
None present
90/19 County Councilor and Borough Councilor Report
Cty Cllr Hitchen stated that he was still awaiting the cost figures for the footpath to
the beach. Due to family commitments he will be unable to attend all meetings, but
would send reports where appropriate. He would attend where serious issues had to
be raised.
91/19 Applications for Development
91/19.1 To examine applications for development and submit observations to the
Planning Authority
4/19/2360 Outline Application (with all matters reserved) for the erection of a two
storey three bedroomed house.
Standing Stones Farm Kirksanton
The council expressed concern that the proposed plans were unclear as to actual
location of the proposed building. A local occupancy clause should be included in
the permission. The proposed property should be in keeping with the surrounding
properties.
91/19.2 To ratify the observations submitted by the Clerk under devolved
None
91/19.3 To note the decisions of the statutory planning authority with regards to
recent applications:
7/2019/4071 Gate House Farm, Whitbeck
Covered yard and feed area
For information only
92/19 FINANCIAL RECORDS
92/19.1 The following payments were approved:
Waterplus Toilet £ 157.08
Whitbeck PCC Grass cutting – October £ 70.00
J Hillier Toilet cleaning – October £ 222.00
J Fell Grass cutting Silecroft play area £ 405.00
92/19.2 To note the receipt of payments
Bootle PC course fees £ 80.00
Millom Town Council course fees £ 100.00
Silecroft beach donation boxes £ 96.25
CGP – towards cost of toilet refurb £2500.00
Cllr Cumming reported that it was expected that there would be a cheque from the
Whicham Church Donations at the end of December/Early January 2020. From
January 2020the Parish Council would be responsible for collecting the monies.
92/19.3 To receive and note the bank reconciliation statement
None received
92/19.4 To consider the Budget Comparison Report as at 31 October 2019 and
determine action need to address deviations from the budget.
None required
92/19.5 To approve a draft budget for 2020/2021
The Clerk presented the amended draft budget to the Council for discussion. Subject
to the Clerk’s pay review, the budget was approved for a spend of £23173 and an
income of £20996, the shortfall coming from reserves.
Proposed by Cllr Fell, seconded by Cllr Cumming
92/19.6 to approve the annual precept for 2020/21
It was resolved that the annual precept for 20/21 would be £19250
Proposes by Cllr Fell, Seconded by Cllr Sharpe,
93/19 PARISH MATTERS
93/19.1 Feedback from meeting between Parish Council, Copeland Borough
Council and CIC re proposed new café.
The tender had now been placed on “the Chest” seeking bids for the architect design/
93/19.2 Silecroft Beach Front toilets
The Clerk was awaiting the start date from the contractor.
93/19.3 Trees on Parish Land
A quotation had been received and this was approved The Contractor to be given
the go ahead to undertake the works.
93/19.4 Review of Community Plan
Cllr Cumming reported that this was ongoing and a meeting was being arranged with
the core group.
93/19.5 Church car park
Cllr Fell is still investigating
9319.6 Play areas Inspection report
Cllr Sharpe to measure up Silecroft play area so that a quotation can be obtained to
replace the fencing.
93/19.7 HMP Haverigg
Cty Cllr Hitchen reported that the changes had been raised at County level who was
not anticipating any adverse impacts on local services… A letter had been received
from the Governor inviting 2 councilors to attend a meeting. It was agreed to arrange
a date in early January 2020.
93/19.8 VE Day Celebrations 8th May 2020
Deferred to the January meeting
93/19.9 Clerk’s Appraisal and Pay review
A review had been undertaken. The latest pay scales to be circulated to councilors.
94/19 Reports from outside bodies
None
95/19 CORRESPONDENCE All correspondence had been circulated to councilors. The
following had not been circulated.
• Correspondence had been received about a planning course. The Clerk to
enquire if a course could be held at Kirksanton and also a Good Councilor
course part 2 in the Spring
96/19 Councilor Matters
• Cllr Millar reported that she had created the design for the donation boxes. The
Clerk to obtain quotes for aluminum signs.
• Cllr Cumming reported that Kirksanton Village Hall were investigating the laying
of a disabled access to the lower hall using grass crates. It required permission
of the Parish Council and the widening of the gate that accesses the children’s
play area and the installation of another gate.
• Cllr Wilson was chasing up the poppy wreaths for Remembrance Day
• Cllr Wilson reminded everyone about the whist drives and the donation of raffle
prizes.
• Cllrs Fell and Sharpe stated that they would fill in the pot holes on Silecroft beach
car park.
• The Clerk reported that Kirksanton were charging the Parish Council for
meetings. Cllr Cumming to investigate
97/19 DATE OF NEXT MEETING – to confirm the meeting dates for 2020. A list was
presented to the council and it was agreed that all meetings would be held at
Silecroft until the installation of the disabled access at Kirksanton.
The date of the next meeting will be 8th January 2020 at Silecroft Village Hall
There being no further business the meeting closed at 21.10
Signed………………………………………………… Dated………………………………………