Minutes 5/4/23
30
WHICHAM PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON WEDNESDAY 5 APRIL 2023 AT KIRKSANTON VILLAGE
HALL COMMENCING AT 07.30PM
PRESENT: Cllr A Fell(Chair), Cllr M Cumming, Cllr S Millar, Cllr P Rand, Cllr S Wilson,
Lesley Cooper Clerk
3 members of the public
150/22 APOLOGIES: Cllr R Jopson (family) Cllr M Sharp (work) were accepted
151/22 Exclusions of Press and Public
None
152/22 Declarations of Interest
None
153/22 To approve the Minutes of the meeting 1 March 2023
The Chair was authorized to sign the minutes as a true record of the meetings
Proposed by Cllr Rand, Seconded by Cllr Millar
154/22 Police Liaison Report
Previously circulated. It was noted that patrols are still occurring on Silecroft beach
155/21 Progress Reports
None
156/22 Public Participation
A representative from the fishing club requested permission to place an advertising
board Next to the toilets. Clerk advised that planning consent may be required.
A member of the public raised an issue of conflict of interest by Cllr A Pratt
(Cumberland re the GDF.
Cllr Cumming joins meeting 2010
Cllr Wilson joins meeting 2015
157/22 Reports from County Council and Borough Councillors
None received. Cllr Pratt to be invited to the next meeting
158/22 Applications for Development
158/22.1 To examine applications for development and submit observations to
the Planning Authority
None
158/22.2 To ratify the observations submitted by the Clerk under devolved
powers
7/2023/4015 Baystone Bank Riding School, Whicham
Erection of Lodges, part retrospective on consented existing campsite
Supported
158/22.3 To note the decisions of the statutory planning authority with regards
to recent applications:
None
158/22 Financial Records
158/22.1 Payment of invoices
The following invoices were approved for payment:
Community Heartbeat Annual Support £ 162.00
Community Heartbeat Purchase defib Silecroft £2230.00
CALC vat course £ 30.00
CALC Subscription £ 183.74
J Hillier Toilet Cleaning March £ 372.00
S Wilson reimburse refreshments £ 30.00
The following were paid under Financial Standing Orders
Good Energy Electricity £ 67.12
Dash UK Coronation mugs £636.00
Minutes 5/4/23
31
Good Energy Electricity £ 67.12
Kirksanton VH Donation for Coronation event £300.00
Silecroft VH Donation for Coronation event £300.00
158/22.2 Receipts
Beach car park £ 58.95 Total for year £1323.04
Church car park £136.69 Total for year £1396.67
The Clerk reported that donations were down £1157.85 on the previous year.
Still awaiting confirmation of the balance of the grant money having been received.
158/22.3 To receive and note the bank reconciliation statement 5 March 2023
Checked and approved by Cllr Millar
158/22.4 To consider the Budget Comparison Report as at 31 March 2023 and
determine action need to address deviations from the budget.
The Clerk gave a final report on the budget, excluding the cost of the resurfacing of
Whicham School Car park (£27084) some grant funding received and replacing the
fencing at Silecroft Beach car park (£5220) the balances of which would be taken
from reserves, there was an underspend on budget of £3075.14
158/22.5 To approve the Annual Risk Register/Risk Assessment
Resolved to approve Proposed Cllr Cumming, Seconded Cllr Wilson
158/22.6 To approve the Asset Register for 2023
Resolved to approve Proposed by Cllr Cumming, Seconded by Cllr Wilson
158.22.7 To approve the Annual Governance Statement for the year 2022/23
Resolved that all statements were met
Proposed Cllr Millar, Seconded by Cllr Cumming
159/22 Village Matters
159/22.1 Silecroft beach car park, and toilets
Car park – bottom part priority parking for disabled, fishing boats and horses, signage
to be purchased. Do not block access signage to be purchased
Clerk to write to Heavy Horses and Fishing group re parking
It was noted that the security fencing had again blown over.
Request for an advertisement board – planning permission may be required.
Report of a dangerous object on the beach being investigated
Clerk requested that the donation boxes be refurbished.
Seagull proof bins awaiting the purchase of a suitable lorry by Cumberland Authority
159/22.2 Silecroft beach proposed new café
Confirmation required of water meter to contractors
159/22.3 Play inspection report
Grass seeds to be planted.
159/22.4 GDF
Cllr Cumming gave a report. 12 month plan in place to improve communication and
the sharing of information.
159/22.5 30mph Speed Limit – Silecroft
Clerk to contact Cllr Pratt for an update
159/22.6 Defib – Silecroft
Defib to be delivered 13 April 2023 – still to source am electrician
159/22.7 Gabion baskets
Awaiting costings – Clerk to chase
159/22.8 Annual Parish Meeting – Feedback
New café – overall values/vision questionnaire
Dog waste bins – Write to Cumberland for additional bins
Brown sign for café
Wildflower bulbs for planting in Autumn.
159/22.10 Zero Carbon actions
Resolved to declare a climate emergency for Whicham Parish
Proposed Cllr Millar, Seconded Cllr Cummings
Cllr Millar to investigate undertaking a Neighbourhood Plan
Minutes 5/4/23
32
159/22.11 Phone box – Silecroft – repairs
A report has been received – Clerk to obtain an estimate for parts.
159/22.12 Standing Orders
Resolved to accept the amended Standing Orders
Proposed Cllr Cummings, Seconded Cllr Wilson
160/22 To receive reports from representatives on outside bodies
None
161/22 CORRESPONDENCE:
To discuss any correspondence received for open discussion:
All other correspondence to be circulated in the normal manner for Council’s perusal
• ElanCity
162/22. Councillor Matters
An opportunity for Councillors to raise minor matters, not on this agenda, on behalf of
residents
(Note. No discussion or decisions can be made on these matters but the Clerk may make
investigations and/or they may be placed on a future agenda of the Council
• Cllr Cumming reported that portholes required filling on the village green roadway
Clerk to obtain price for 2 dumpy bags of stone to infill
• Cllr Fell reported litter was building up in the 2 lay byes on the A595 near Whitbeck.
Clerk to contact prison re a litter pick
• Cllr Rand reported that the solar light was still pointing in wrong direction
163/22. DATE OF NEXT MEETING:
The next meeting of the Parish Council will be on Wednesday 10 May 2023 at Silecroft
Village Hall commencing at 7.30pm
There being no further business the meeting closed at 2215hrs.
Signed………………………………………………… Dated………………………………………