PRESENT: Cllr A Fell (Chair), Cllr P Rand, Cllr R Jopson, Cllr V Bradley, Cllr S Wilson, Cllr M Sharp, Cllr M. Cumming, Cty Cllr K Hitchen, 1 members of public
38/18: APOLOGIES: Cllr C Lowery, PCSO Booth
39/18 : Exclusions of Press and Public
There were no items that required the exclusion of press or public
40/18 Declarations of Interest
None
41/18 Minutes of the meeting held on 6 June 2018
The minutes of the meeting held on 6 June 2018 were approved and signed by the Chair.
42/18 Police Liaison Report
A report had been received and had been previously circulated. The report was accepted.
43/18.1 Silecroft Tennis Courts
The Clerk reported that Playdale had completed the line painting on 3 July 2018. Cllr Sharp reported that he had sprayed the edges with weed killer.
It was agreed to release the cheque for payment.
44/18 Public Participation Session
None present
45/18 County Councilor and Borough Councilor Report
Cty Cllr Hitchen reported that he had investigated and that County Highways own the land by the King Billy in Kirksanton apart from a small concrete apron in front of it. It was asked if anything could be done about preventing cars parking on the junction and Cllr Hitchen stated he would seek advice.
He reported that he is still trying to ascertain why the 30mph signs have not been completed.
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Minutes 4/7/18
46/18.1 To examine applications for development and submit observations to the Planning Authority
7/2018/4047 Use of residential annex to a Holiday let (retrospective)
Hickory House, Silecroft
The Council RESOLVED to support the application
7/2018/4060 Conversion of attached outbuilding to holiday let room
Whicham Hall Farm, Whicham
The Council RESOLVED to support the application
46/18.2 To ratify the observations submitted by the Clerk under devolved
None Undertaken
46/18.3 To note the decisions of the statutory planning authority with regards to recent applications:
None
47/18.1 The following payments were approved:
Whitbeck PCC Grasscutting May & June £120.00
J Hillier Toilet cleaning June £276.00
S Bradshaw Laptop and printer £369.00
47/18.2 To note the receipt of payments
Whitbeck PCC – donation from car parking 2017 £536.80
47/18.3 To receive and note the bank reconciliation statement 4 May 2018
This was checked and signed by Cllr Bradley
47/18.4 To consider the Budget Comparison Report as at 30 June 2018 and determine action need to address deviations from the budget.
None required
48/18.1 Silecroft Beach Front and Toilets
The Clerk reported that was still requiring a letter of reference and 3 quotations. Cllr Rand stated that he had spoken to a neighbor who was willing to act as referee, the Clerk to send details of what was required. The Clerk reported that she had sent out the job specification to 6 local companies and had received 2 back and was trying to obtain a 3rd. There was still a requirement for match funding of 30% of the total cost. It was proposed by Cllr Fell and seconded by Cllr Wilson that the balance would be provided from Council funds (approximately £3000).
48/18.2 Car park issues
Cllr Rand reported that it was still being used as a “play area” by young people in cars. There have been issues with camper vans using the car park for overnight stops, which is also creating an issue with regards to rubbish bins being overflowing.
48/18.3 Pop-up Cafe
Still awaiting confirmation for the CIC re the open day, which may now be August. The Clerk had received an email from the Chair of the CIC stating that planning consent had been granted, but with no details. It was agreed that until the full details of the planning consent had been received that no decision would be made regarding amending the Land Lease Agreement. The Clerk was asked to chase for the conditions.
48/18.4 Donation Box – Silecroft car park
Cllr Sharp was still chasing for a design. Cllr Cumming stated that she may be able to obtain a pencil drawing of the silhouette of the Combe.
48/18.5 Re-planting of war memorial site
A quotation had been received from the landscape company. It was proposed by Cllr Rand and Seconded by Cllr Fell to accept the quotation and approve the works to be undertaken.
48/18.6 Notice Boards
Cllr Cumming reported that it was hoped that the Kirksanton notice board would be completed by the end of July. Complaints had been received about the lack of a notice board. Investigation to take place as to whether the one at Whitbeck required replacing or could be repaired.
48/18.7 Road signs Kirksanton Village Green
After discussion it was agreed that the signs would read “Private Road” with Whicham Parish Council in smaller letters. Signs to be metal on a metal pole approx. 1.5 m high. Post to be concreted into ground.
48/18.8 Review of Community Plan
Clerk to contact ACT to arrange a meeting in early September 2018 to advise on the questionnaire and actions required to review the Community Plan. Suggestions of who should be on the Steering Group to be forwarded to the Clerk by end of July.
48/18.9 LDNP Review of Boundary Changes
It was agreed in principle to support this, but additional information was required.
4918 Reports from outside bodies
None
All correspondence had been circulated to councillors. The following had not been circulated.
52/18 DATE OF NEXT MEETING – to confirm the next meeting will be Wednesday 5th September 2018 commencing at 7.30pm in Kirksanton Village Hall.
There being no further business the meeting closed at 21.45
Signed………………………………………………… Dated………………………………………
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