Minutes
Ordinary
1st July 2020

WHICHAM PARISH COUNCIL

DRAFT MINUTES OF THE TELEPHONE CONFERENCE CALL MEETING OF THE PARISH COUNCIL HELD ON WEDNESDAY 1 JULY 2020 COMMENCING AT 07.30PM

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4

PRESENT: Cllr A Fell (Chair), Cllr M. Cumming, Cllr S Millar Cllr P Rand, and Cllr M Sharpe

16/20: APOLOGIES, Cllr S Wilson. Cllr C Lowery and Cllr R Jopson

17/20 Exclusions of Press and Public
None

18/20 Declarations of Interest
None

19/20 Minutes of the meeting held on 3rd June 2020
The minutes of the meeting held on 3rd June 2020 were approved Proposed by Cllr Rand, Seconded by Cllr Millar. The Clerk stated that all approved minutes would be signed by the Chair at the first meeting held face to face.

20/20 Police Liaison Report
A report had been previously circulated.

21/20 PROGRESS REPORTS
None

22/20 Public Participation Session
None present

23/20 County Councilor and Borough Councilor Report
None received

24/20 Applications for Development

24/20.1 To examine applications for development and submit observations to the Planning Authority
CH/4/20/2165/0B1 of planning permission 4/02/0505/0 to extend the lifespan of 4 wind turbines (Haverigg lll)
Haverigg III Wind Farm, Haverigg Airfield, Haverigg
The Council had no objections to the proposal

24/20.2 To ratify the observations submitted by the Clerk under devolved
None

24/20.3 To note the decisions of the statutory planning authority with regards to recent applications:
7/2020/4031 Silecroft Beach Car Park, Silecroft
Construction of a new cafe including public toilets and changing places facility
APPROVED with conditions

25/20 FINANCIAL RECORDS

25/20.1 To approve the following payments:
J Hillier Toilet Cleaning June £172.00

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Black Combe PCC replacement chq for no 1078 which had been incorrectly written out to the wrong recipient £ 75.00
Thomas Graham Ltd Toilet supplies £147.81
L Cooper reimburse for swing bins £ 13.98
KMC Grafix Ltd Signage for car park £325.00
Blackcombe PCC Grass cutting June £ 75.00
Payments proposed by Cllr Cumming, Seconded by Cllr Rand

25/20.2 To note the receipt of payment
VAT £1232.24
Donation boxes – Church £ 74.98
   Beach £ 11.51
It was suggested that another box be placed at the top of the car park.

25/20.3 To receive and note the bank reconciliation statement
None undertaken

25/20.4 To consider the Budget Comparison Report as at 30 June 2020
No actions required

25/20.5 It was noted that an acknowledgement of receipt had been received from PKF Littlejohn for the Annual Return

26/20 PARISH MATTERS

26/20.1 Silecroft Beach car park and toilets
Discussion took place regarding the re-opening of the toilets. It was resolved that the toilets would re-open on 10 July 2020. Opening times to be limited to 10am to 5pm daily. Signage to be put up and social distancing markings to be placed outside for queuing. The Clerk to put up the new opening hours on Facebook pages
Proposed by Cllr Rand, Seconded by Cllr Sharp
The new signage had been erected on the car park. Cllrs Fell and Sharp to fill in some of the potholes.

26/20.2 Silecroft Beach Café
a) Proposed New cafe
A response had been received re points raised and councilors were to address these.
Cllr Cumming reported that the tender document for builders was now being drawn up and would be published shortly.
Cllr Cumming proposed that Mr C Plane be invited to join the sub-group.
b) Pop-up café
Cllr Millar reported that the café was to remain as a takeaway service only

26/20.3 Attack Kite Flying
Cllr Rand reported that he was awaiting a response from the CAA, he will continue to try and get some guidance from them. A disappointing response had been received from the police. It was agreed to seek the help of Cty Cllr Hitchen and Borough Cllr McGrath in investigating the formation of a bye-law to prevent this sort of activity as it was felt that other beach users were being put at risk due to this activity.

26/20.4 Review of Community Plan
Cllrs Cumming and Millar to develop a questionnaire to consult with the community as to what additional activities they would like to see promoted on the beach front.

26/20.5 Church car park
Cllr Fell reported that a contractor has been contacted and he is awaiting a quotation.

26/20.6 Play areas Inspection report

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It was agreed to re-open the play areas and the tennis courts on 6th July. Signage to be placed at entrances. A sign stating that no balls can be retrieved from other premises to be placed on tennis court.

26/20.7 War Memorial
The weeds have been sprayed. Cllr Fell to place some topsoil around the memorial in readiness for bulbs to be planted in the autumn. Clerk to source red poppy seeds.

26/20.8 Website
The Clerk reported that new legislation has been introduced which requires changes to the website. The Clerk to contact CALC for guidance.

26/20.9 Cumbria Coal Mine
The council wished to express concerns around the proposed development. The emphasis should be the promotion away from fossil fuels and to renewable energy

27/20 Reports from outside bodies
None

28/20 CORRESPONDENCE All correspondence had been circulated to councilors. The following had not been circulated.

• An email had been received from a member of the public wishing to place a remembrance plaque on one of the benches located on the sea front. The Clerk to respond with details of size etc.

29/19 Councilor Matters

• Cllr Fell had been asked if the proposed new café could be promoted on Facebook
• Cllr Cumming reported that outside seating had appeared at the front of the King Billy public house and there were concerns re parking. This to be monitored.

30/19 DATE OF NEXT MEETING – The date of the next meeting will be 5th August 2020

There being no further business the meeting closed at 21.22

Signed………………………………………………… Dated………………………………………